Trade

 

 

SPONSORSHIP INFORMATION: 

CLICK HERE to view the Sponsorship Information

 

Venue Information: 
Ballroom East & West
Cape Town International Convention Centre (CTICC 1)

1st Floor
Convention Square 
1 Lower Long Street 
website www.cticc.co.za

Contact:
Kim Upton, Conference Partner
This email address is being protected from spambots. You need JavaScript enabled to view it.

We kindly request that all queries are sent via email due to the volume of communications received.

Exhibition dates:
16 – 18 September 2020

Build-up date:
15 September 2020 from 10h00 – 20h00
(Conference Partner staff will be at the venue until 18h00)

Breakdown date:
18 September 2020 (Time to be confirmed - likely 17h00, 3 full exhibition days)

 

Stand Cost: 
3m x 3m floorspace for R35 000
INCLUDES a standard South African plugpoint (International exhibitors to bring own adaptor), 2 exhibitor registrations, the welcome function, all teas & lunches for 2 exhibitors.
EXCLUDES: Gala dinner & Shell scheme.
An exhibitor registration fee will be charged for companies that have more than 2 members per stands booked.

Note:
The height restriction is 3 meters (structural engineering certificates are required for 3 meter stands).
It is important to ensure the back of the stand is neat (white backing or board). The back of the stand HAS to be blocked off with neat white boarding. No cables may be visible at all. This is a congress requirement.
A trestle table & 2 chairs can be provided at no additional charge, orders to be placed by 01 August 2020 with Kim Upton – This email address is being protected from spambots. You need JavaScript enabled to view it.
The venue floor is carpeted (grey with light pattern)

Customs: 
Exhibitors need to arrange any custom requirements independently. 
Exhibitors may contact Exhibition Freighting for all transport requirements & customs queries &/or concerns.
Exhibition Freighting GSM
Tel:  +27 21 552 7248
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.  

Terms & Conditions & Cancellation Fees: 
50% deposit to be paid within 30 days to secure stand booking.
Exhibition space must be paid for in FULL by the end of April 2020.
Cancellations MUST be in writing to Kim Upton – This email address is being protected from spambots. You need JavaScript enabled to view it.

Until 28 February 2020:              R1500 cancellation fee
1 March 2020 - 30 April 2020:     50% Fee
1 May 2020 Onwards:               100% Fee
Cancellation clauses will apply to stands booked, whether payment has been received or not. A booking made is binding not provisional.
Cancellation needs to be acknowledged in writing by a Conference Partners’ staff member in order to be valid.

Insurance: 
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used.
The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred. 

CLICK HERE to complete the application form

(Once the above form has been completed, the sponsorship portfolio will review the application and you will receive the link to book your exhibition space within 3 working days)

CLICK HERE to view the floorplan (This is the architectural version of the floorplan)

CLICK HERE to view the interactive floorplan (This floorplan shows company bookings)

CLICK HERE to complete the Memorandum of Understanding (This needs to be signed once you have booked your exhibition space)

Shell Scheme, DB Boards, furniture and lighting and custom stand requirements:
GL Events
Veni Moodley This email address is being protected from spambots. You need JavaScript enabled to view it.

CTICC Venue Requirements:
(This information will be confirmed by the CTICC during the first half of 2020 and will be sent to the companies that have booked)
- CLICK HERE to view the Exhibition Manual (CTICC manual coming soon)
- CLICK HERE to view the CTICC Contractor Induction Manual (coming soon)
- CLICK HERE to view the BDM 12 (coming soon)
Section A – Please fill in the person’s details appointing the structural engineer and sign
Section B – The structural engineer needs to complete and sign this section
All custom built stand builds and stands that are 3m and higher have to submit a detailed plan/drawing of the proposed stand (incorporating front, side and top elevations), when submitting the completed BDM 12 form. BDM form and drawings to be completed and returned to Jaclyn no later than 15 July 2020 This email address is being protected from spambots. You need JavaScript enabled to view it.
-  An electrical certificate of compliance needs to be submitted. – the electrical certificate of compliance will need to be given to the safety officer on site, once the electrics required has been installed.
- All stand catering needs to be approved and ordered with the CTICC. 3rd parties are not permitted to provide catering (Including coffee machines). CTICC is the sole provider for all food and beverages. Any exhibitor service orders are to be forwarded to This email address is being protected from spambots. You need JavaScript enabled to view it. 

CTICC Exhibition off loading of stand equipment:
To be confirmed